Oil & Gas Business Solutions

Business development / New market entry / Growth strategy /
Company structure Reorganisation / Sales and Profit Growth

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Hiring Office Administration Assistant

We are looking for an Office Administration Assistant for our partner, an international services company within the oil & gas industry, with products & services ranging from fishing tools to drilling equipment, that can serve the customers all over the world from the operational centers. With state-of-the-art equipment, they are always ahead of development.

The broad experience of staff and flexible attitude, ensure that all the customers get the best economic and technical solution. Thanks to the global nature of the business and many years working in international markets, this company has gained considerable knowledge of most aspects of export documentation, regulations and procedures, which in turn guarantees total customer satisfaction.

For the Romanian subsidiary in Targu-Jiu, we are looking for a colleague with excellent English skills (written & spoken), good communication abilities, organized, motivated and team player.

General Purpose

  • Provides administrative, secretarial and clerical support to others in the office to maintain an efficient office environment

Key responsibilities

  • Answer phones and transfer to the appropriate staff member
  • Take and distribute accurate messages
  • Greet public and clients and direct them to the correct staff member
  • Coordinate messenger and courier service
  • Receive, sort and distribute incoming mail
  • Monitor incoming emails and answer or forward as required
  • Prepare outgoing mail for distribution
  • Fax, scan and copy documents
  • Update and maintain databases such as mailing lists, contact lists and client information
  • Retrieve information when requested
  • Update and maintain internal staff contact lists
  • Co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards
  • Type documents, reports and correspondence
  • Documents translation such as contracts, correspondence, meeting reports
  • Organize travel arrangements for staff
  • Co-ordinate and organize appointments and meetings
  • Assist with event planning and implementation
  • Monitor and maintain office supplies
  • Ensure office equipment is properly maintained and serviced
  • Keep office area clean and tidy
  • Implementation and follows-up corrections and corrective actions

Education and experience

  • English language, advance level speaking / writing
  • Cambridge Certificate in advance English - level C1 (or equivalent)
  • Business college or University Degree
  • Previous office experience may be requested but this can also be entry level position
  • Competent computer skills including MS Office or equivalent
  • Internet skills including use of e-mails, group messaging and data collection
  • Numeracy and literacy skills

Key competencies

  • Organization and planning skills
  • Work management and prioritizing skills
  • Verbal and written communication skills
  • Problem solving ability
  • Attention to detail
  • Accuracy
  • Flexibility
  • Reliability
  • Teamwork

Will be a plus

  • Basic accounting
  • Cambridge Certificate in advance English - level C2
  • Translator accreditation – English